EXPENSE MANAGEMENT
Your team’s expenses, captured, approved and reconciled on their own.
Your employees snap a photo of the receipt and that’s it. Humano reads the expense with AI, runs it through your approval flow and leaves it ready for accounting. No spreadsheets, no lost receipts and no reimbursements stuck in limbo.
Every month you lose hours and money chasing receipts.
MANAGING EXPENSES BY HAND COSTS HOURS
- Paper receipts that get lost, crumpled or forgotten
- Employees fronting their own money and waiting to be paid back
- Approvals over email or WhatsApp that nobody can track
- Hours typing expenses into a spreadsheet by hand
- Endless month-end closes with no idea who spent what
- Zero visibility until the invoice is already paid
FOR THE WHOLE TEAM, NOT JUST FINANCE
Built for whoever spends, whoever approves and whoever books it.
Every expense goes through the same hands as always, but without the friction: the employee submits it in seconds, the manager approves it from their phone and finance receives it ready to post. One single record, from capture to close.
- Sales reps and travelling staff
- Technicians and field teams
- Managers who approve their team's spend
- Finance and administration
- Companies with several sites or branches
- Accountants who receive everything reconciled
AI CAPTURE
Snap the receipt and AI fills in the expense for you.
The employee takes a photo of the receipt or forwards the invoice from their phone and Humano’s AI reads the amount, date, merchant and tax, then sorts the expense into its category. No typing. And if something looks off, it flags it before it reaches accounting.
APPROVALS
Approve or reject in one tap, wherever you are.
Set who approves each expense and with which limits. The manager gets the alert, sees the receipt and approves or rejects from their phone. Everything is logged: who, when and why. No email chains, no expenses approved blind.
MILEAGE AND PER DIEMS
Mileage and per diems, calculated with no arguments.
The employee enters the trip and Humano works out the distance and the amount at the rate you set. Per diems by day, destination or agreement, applied automatically. Travel stops being a separate sheet nobody reconciles.
From capture to accounting entry, all in one place.
Capture
- Photo of the receipt from the phone
- AI reading: amount, date, VAT
- Automatic categories
- Digital receipts, goodbye paper
Control
- Approval flows by amount and person
- Spending limits and policies
- Alerts before the budget blows
- Spend by project, site or client
Accounting
- Reports by employee, project or period
- Export ready for your accounting software
- Reconciliation with company cards
- Month-end close in hours, not days
Expense control without the headaches: fast for the team, reconciled for finance.
- AI capture
- No out-of-pocket money
- Mobile approvals
- Mileage and per diems
- Spend by project
- Export to accounting
- All in one panel
FROM THE PHOTO OF THE RECEIPT TO THE ACCOUNTING ENTRY, INSIDE THE SAME HUMANO YOU ALREADY USE FOR YOUR TEAM
Frequently asked questions about expense management.
How does an employee submit an expense?
From their phone: they take a photo of the receipt or forward the invoice and the AI fills in the rest. They can also upload from their computer. In seconds and with no typing.
Does the AI read any receipt?
It reads receipts and invoices and extracts amount, date, merchant and taxes, sorting the expense into its category. If any data is unclear, it flags it for review before approval.
Can I define who approves each expense?
Yes. You set approval flows by amount, category, project or person, with the limits you decide. Every approval is logged.
Does it handle mileage and per diems?
Yes. It calculates the distance and the amount at your rate and applies per diems by day, destination or agreement automatically.
Does it integrate with my accounting software?
Expenses export ready for your accounting software or your accountant, with the information needed to post them. No re-typing.
Does it work alongside the rest of Humano?
Yes. Expense control lives inside the same Humano you already use for time tracking, absences and payroll. One login and one single record for your team.
Ready to stop chasing receipts?
We’ll show you how your team submits an expense in seconds and how it reaches accounting fully reconciled. In a 20-minute demo.
Tell us how you manage expenses today.
Tell us how many people submit expenses and how you approve them. We’ll show you how Humano captures them with AI, controls them and leaves them ready for accounting.